How to Write a Detailed Job Description – 9 Tips

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Thousand of resumes; two eyes; one person and lots of pressure. Many resumes are not able to catch the attention of recruiter as there is a lack of good covering letter. Same is with the job seekers. There is a good opening. Many aspirants would have applied for it. But, due to the foggy job description, many candidates are not able to understand the actual requisite. Sometimes due the errors in a job description, employers loose efficient candidates and is left with not so good options. So, it`s better to check all your systems before the flight take off. Writing a detail job description is as important as an employer as designing the cover letter and resume for a job seeker. So, you cannot go for just copy and paste when it comes to writing detail job description. Here are the few tips which may help you to mention all the necessary details before you post your job next time.

1. TITLE

We all have weakness, that being established and accepted by all, the question that comes to our mind next is, why bother asking about them in a job interview? This question is a way of unnerving the interviewee; they want to know if you have a serious character flaw that you might reveal unknowingly during the interview session. One lie detected or sensed by the interviewer and your chances of getting the job will surely be going out of the window.

Skill set

Location

Designation

Experience ( if required)

For example

• Senior Java Professional with 5 years of experience for Gurgaon location.
• Deloitte Openings for Financial Analysis & Planning at Bangalore location.

2. PROJECT

Give a brief description of the project you are hiring for. Sometimes, the designation doesn’t matter. People want to get associated with certain kind of projects and your job description can attract the right talent. After all, Project is the ultimate place where employees land. So, if you are mentioning certain necessary details about your project. Then, it makes your offer more exciting. You can also mention the name of any senior most person who have been associated with the project earlier. There are some projects which act as a gateway to go abroad. If your project is one of those; please mention that. Try to mention as much brief details as possible like:

Name of your project

Number of employees in the project

Future prospect of the project

Vision and mission of the project

3. Roles & Responsibilities

The foremost thing which a job seeker look for is his/her roles and responsibilities. After going through this section, they decide whether to apply or not. It makes them decide; it`s their cup of tea or not! What is the role, they have been hired for? It must be very clearly stated; so that there must not be any confusion between the employer and the employee. What are the activities they need to perform? What are the duties they need to discharge? What is the work assigned to them? All certain kinds of question get an answer in this section. For e.g.

Troubleshooting issues related to software installation.

Working on operating systems like memory management and process scheduling.

Negotiate with the client and able to exercise independent judgment in trade-off situations.

4. Skillset

Matching of the skill set of the candidate with the requirement of the employer is utmost important. You should mention clearly, what are the skill set you are looking for. Suppose, you are looking for a web developer with PHP experience. Then, you have to mention it clearly.

Expert knowledge of HTML5 is essential.

Proficiency in C++, objective C and related technologies.

Good knowledge of Data structures and Algorithms.

5. Experience and Education:

If you are looking for candidates from premier colleges like IIT, NIT, IIM, etc. Then, please don`t hesitate in mentioning that. Henceforth, it will be easier for you to shortlist candidates from a pool of resumes. Otherwise, what will happen, you will see the name of the college and keep it aside. If you are looking for a highly experienced person. Then, mention it in the title as well. If there is a probability of considering less experienced persons too. Then, mention it in the bracket. For e.g.,

Minimum 2 years of developing and designing experience.

Overall 5 years of IT industry experience.

Fresher are not being entertained for this role.

6. Salary

Salary part is often discussed later. But, everybody knows, this is the deciding factor in every job. Or, we could say, the most motivating factor. Nowadays, many small enterprises are offering a handsome salary in compare to the big ones. This is why; they are able to fetch good employees, who have earlier worked in big companies. On the other hand, if your hiring budget is low, please mention it. Otherwise, you will end up screening heaps of profile. Remember, if you are just mentioning “as per market standards” in the salary section. Then, senior candidates will be expecting at least 20-30 % hike. “Equity option” is yet one of the comfortable options. Nowadays, many new start-ups are offering this. It makes your offer more lucrative.

7. Work Location

Work location can also take place in the title. Nowadays, people search for a job on the basis of their current location. Where is the exact location of your office? Mention it with the nearest landmark and Google map as well. So that interested candidates may figure it out. If the percentage of travel is high in your job. Then, state it clearly. 20-30% travel means traveling for one week in a month. What are the options of transfer, once joined? These are the certain common queries buzzing in the mind of employees.

8. Company Highlights

The name of your company must be in bold. Don`t go for shortcuts when it comes to your company name. There often occurs confusion with similar names of the companies. In order to avoid such hassle, mention the full name of your company. H.P. is for Hindustan petroleum and Hewlett-Packard India Limited too. Apart from the name, mention few necessary details about your company. Like:

The domain or verticals in which the company works

Briefly mention its achievements and glories in some bullet points.

Date and year of its establishment with the name of Co-founder. (Some people look for Co-Founders profiles when they go for a startup job)

9. Contact Details

Contact detail is again very important part which cannot be overlooked. Give as much contact information as possible. Not just one, there must be two-three contact numbers being provided by you. Which can be reached 24*7. This section must include the following things:

Name of the contact person with his/her phone number.

Company website link.

See a couple of samples below: